District 12-N 2021-2022 Club Secretary Training

The Club Secretary Zoom training session can be found on You Tube at https://youtu.be/qo6QGbSPPIE

• Handout of Slides from Training
• Club Secretary e-Book
• Using MyLCI to Manage your Club
• M-33B – Form for Minutes of Club Board of Directors Meeting
• M-33C – Form for Minutes of Club Meeting
• DA-1 – Club Excellence Award Application for 2020–2021
• Club of the Year Contest Information and Forms

Responsibilities

1. Act as the liaison officer between the Club and the District, Multiple-District and Lions Clubs International (LCI).
2. Submit regular monthly and other reports to LCI. Examples:
   1. Monthly Membership Report
   2. Monthly Service Activities Report
   3. New officers for the coming year within 15 days of election (and in enough time to be included in District/Multiple District Directories)
   4. Apply for Club Excellence Award at the end of the Lions year
3. Submit to the District Governor’s Cabinet any requested reports.
4. Be an active member of the District Governor’s Advisory Committee of the Zone in which the Club is located.
5. Have custody and keep and maintain general records of the club, including:
   1. Minutes of Club and Board of Directors meetings;
   2. Attendance;
   3. Committee Appointments;
   4. Elections;
   5. Member roster with contact information; and
   6. Members’ club accounts (dues payment status).
6. Give bond for the faithful discharge of the office in such sum and with such surety as determined by the Board of Directors.
7. Deliver, in a timely manner, at the conclusion of your term in office, the general records of the Club to your successor.