Constitution & By-Laws

Adopted February 18, 2012

Printer-friendly District 12-N Constitution (PDF, 7 pages)
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DISTRICT 12-N CONSTITUTION

ARTICLE I: Name

This organization shall be known as District 12-N of Multiple District 12, Tennessee, Lions Clubs International, hereinafter referred to as “District 12-N” or “District.”

ARTICLE II: Purposes

The purposes of this District shall be:

(a) To provide an administrative structure with which to advance the Purposes of Lions Clubs International in this district.

(b) To create and foster a spirit of understanding among the peoples of the world.

(d) To take an active interest in the civic, cultural, social and moral welfare of the community.

(e) To unite the members in the bonds of friendship, good fellowship and mutual understanding.

(f) To provide a forum for the open discussion of all matters of public interest; provided, however, that partisan politics and sectarian religion shall not be debated by club members.

(g) To encourage service-minded people to serve their community without personal financial reward, and to encourage efficiency and promote high ethical standards in commerce, industry, professions, public works and private endeavors.

ARTICLE III: Membership

The members of this organization shall be all Lions clubs in this District chartered by Lions Clubs International.

Section 1. District 12-N shall embrace and include the following counties: Anderson, Blount, Campbell, Carter, Claiborne, Cocke, Grainger, Greene, Hamblen, Hancock, Hawkins, Jefferson, Johnson, Knox, Loudon, Morgan, Roane, Scott, Sevier, Sullivan, Unicoi, Union, and Washington.

Section 2. Good Standing Criteria: For a club to be in good standing, it must meet the following criteria as set forth in the International Board Policy Manual:

It is not on “Status Quo or financial suspension”
It is operating in accordance with the provisions of the International, Multiple District 12, and District 12-N Constitution and By-Laws and with International Board Policy.
It has paid in full current International, Multiple District 12, and District 12-N dues.
It has no unpaid balance with International of more than $50, which is ninety (90) days past due.

ARTICLE IV: Emblem, Colors, Slogan and Motto

Section 1. EMBLEM. The emblem of this association and each chartered club shall be of a design as follows:

Section 2. USE OF NAME AND EMBLEM. Use of the name, goodwill, emblem and other logos of the association shall be according to the guidelines established from time to time in the International by-laws.

Section 3. COLORS. The colors of this association and of each chartered club shall be purple and gold.

Section 4. SLOGAN. Its Slogan shall be: Liberty, Intelligence, Our Nation’s Safety.

Section 5. MOTTO. Its Motto shall be: We Serve.

ARTICLE V: Supremacy

This District 12-N Constitution & By-Laws shall govern this district as long it is not in conflict with the Multiple District and International Constitution & By-Laws and policies of Lions Clubs International. Whenever there may exist a conflict or a contradiction between the provisions set out in this District constitution and by-laws and the MD-12 Constitution and By-laws then the multiple district constitution and by-laws shall govern. Whenever there may exist a conflict or a contradiction between the provisions set out in this District constitution and By-laws and the International Constitution and By-Laws, then the International Constitution and By-Laws shall govern.

ARTICLE VI: Officers and District Cabinet

Section 1. OFFICERS. The officers of this District shall be the district governor, the immediate past district governor, the first and second vice district governors, the region chairpersons (if the position is utilized during the district governor’s term), the zone chairpersons and a cabinet secretary-treasurer or a cabinet secretary and a cabinet treasurer. Each such officer shall be a member in good standing of a Lions club in good standing in the district.

Section 2. DISTRICT CABINET. The District shall have a district cabinet composed of the district governor, the immediate past district governor, the first and second vice district governors, the region chairpersons (if the position is utilized during the district governor’s term), the zone chairpersons, a cabinet secretary-treasurer or a cabinet secretary and a cabinet treasurer,

District GLT and GMT Chair, District LCIF Coordinator, all District Committee Chairpersons, and the Past District Governors.

Section 3. ELECTION/APPOINTMENT OF DISTRICT CABINET. The district governor and first and second vice district governors shall be elected at the annual convention of the district. The district governor shall appoint, by the time he/she takes office, the cabinet secretary-treasurer or a cabinet secretary and a cabinet treasurer, one region chairperson for each region (if the position is utilized during the district governor’s term), and one zone chairperson for each zone, in the district, sergeant at arms and such other club members as may be included in the district cabinet.

Section 4. REMOVAL. Members of the District Cabinet other than the District Governor, First Vice District Governor and Second Vice District Governor may be removed from office for cause by the affirmative vote of two-thirds (2/3) of the entire number of the District Cabinet.

ARTICLE VII: District Convention

Section 1. TIME AND PLACE. An annual convention of the district shall be held in each year to conclude no less than thirty (30) days prior to the convening of the international convention at a place selected by the delegates of a previous annual convention of the district and at a date and time fixed by the district governor. A meeting of the registered delegates of the district in attendance at the annual convention of the multiple district of which this district shall be a part may constitute the annual convention of the district.

Section 2. CLUB DELEGATE FORMULA. Each chartered club in good standing in Lions Clubs International and District 12-N shall be entitled in each annual convention of its district to one (1) delegate and one (1) alternate for each ten (10) members, who have been enrolled for at least one year and a day in the club or major fraction thereof, of said club as shown by the records of the international office on the first day of the month last preceding that month during which the convention is held. The major fraction referred to in this section shall be five (5) or more members.

Each certified delegate present in person shall be entitled to cast one (1) vote only for each office to be filled by, and one (1) vote only on each question submitted to, the respective convention. Unless otherwise specified herein, the affirmative vote of a majority of the delegates voting on any question shall be the act of the convention.

All eligible delegates must be members in good standing of a club in good standing in this district. Delinquent dues may be paid and good standing acquired at any time prior to the close of credential certification, as such closing time shall be established by the rules of the respective convention.

Section 3. QUORUM. The attendance in person of a majority of the delegates registered at a convention shall constitute a quorum at any session of the convention.

Section 4. SPECIAL CONVENTION. A Special Convention of the clubs of the District may be called by a two-thirds vote of the District Cabinet at such time and place as they shall determine; provided that such Special Convention shall conclude no less than 30 days prior to the convening date of the International Convention and that such Special Convention shall not be convened for the election of the district governor, first vice district governor or second vice district governor.

Written notice of the Special Convention setting forth the time, place and purpose thereof, shall be provided to each club in the District by the District Cabinet Secretary, no less than 30 days prior to the convening date of the Special Convention.

ARTICLE VIII: District Dispute Resolution Procedure

Section 1. DISPUTES SUBJECT TO PROCEDURE. All disputes relative to membership, club boundaries, or interpretation, breach of, or application of the district (single or sub-) constitution and by-laws, or any policy or procedure adopted from time to time by the district (single or sub-) cabinet, or any other internal Lions district (single or sub-) matters that cannot be satisfactorily resolved through other means, arising between any clubs in the district (single or sub-), or any club(s) and the district (single or sub-) administration, shall be settled by the following dispute resolution procedure. Any time limits specified in this procedure may be shortened or extended by the district governor, conciliators or the International Board of Directors (or its designee) upon a showing of good cause. All parties to any dispute subject to this procedure shall not pursue administrative or judicial actions during this dispute resolution process.

Section 2. COMPLAINTS AND FILING FEE. Any Lions club in good standing within the association (the “complainant”) may file a written request with the district governor (a “complaint”) asking that dispute resolution take place under this procedure. The complaint must be filed with the district governor within thirty (30) days after the complainant(s) knew or should have known of the occurrence of the event upon which the complaint is based. The complainant(s) must submit minutes signed by the club secretary certifying that a resolution in support of filing the complaint has been adopted by a majority of the entire membership of the club.

A complaint filed under this procedure must be accompanied by a US$750.00 filing fee, or its equivalent in the respective national currency, payable by each complainant to the district (single or sub-) which shall be submitted to the district governor at the time the complaint is filed.

In the event the complaint is settled or withdrawn prior to a final decision by the conciliators, US$100.00 shall be retained by the district (single or sub-) as an administrative fee and US$325.00 shall be refunded to the complainant and US$325.00 shall be paid to the respondent (which shall be shared on an equal basis if there is more than one respondent).

In the event the selected conciliators find the complaint to have merit and the complaint is upheld, US$100.00 shall be retained by the district (single or sub-) as an administrative fee and US$650.00 shall be refunded to the complainant. In the event the selected conciliators deny the complaint for any reason, US$100.00 shall be retained by the district (single or sub-) as an administrative fee and US$650.00 shall be paid to the respondent (which shall be shared on an equal basis if there is more than one respondent).

In the event the complaint is not settled, withdrawn, upheld or denied within the time frames established by this procedure (unless an extension has been granted for good cause), then the entire fee will be automatically retained by the district (single or sub-) as an administrative fee and shall not be refunded to any party.

All expenses incurred relative to this dispute resolution procedure are the responsibility of the district (single or sub-), unless established district (single or sub-) policy provides that all expenses incurred relative to this dispute resolution procedure shall be paid on an equal basis by the parties to the dispute.

Section 3. RESPONSE TO COMPLAINT. The respondent(s) to the complaint may file a written response to the complaint with the district governor within ten (10) days of receiving notice of the complaint. A copy of the response shall be sent to the complainant(s).

Section 4. CONFIDENTIALITY. Once a complaint has been filed, communications between the complainant(s), respondent(s), district governor and conciliators should be kept confidential to the extent possible.

Section 5. SELECTION OF CONCILIATORS. Within fifteen (15) days of filing the complaint, each party to the dispute shall select one (1) neutral conciliator and the selected conciliators shall select one (1) neutral conciliator, who will serve as chairperson. The selected conciliators’ decision relative to the selection of the conciliator/chairperson shall be final and binding. All of the selected conciliators shall be Lion leaders, preferably past district governors, who are currently members in good standing of clubs in good standing in the district (single or sub-) in which the dispute arises, other than a club which is a party to the dispute, in the district in which the dispute arises, and shall be impartial on the matter in dispute and without loyalties to any party to the dispute.

Upon completion of the selection process, the conciliators shall be deemed appointed with all authority appropriate and necessary to resolve or decide the dispute in accordance with this procedure.

In the event the selected conciliators cannot agree on the selection of the conciliator/chairperson within fifteen (15) days, then the selected conciliators shall be automatically deemed to have resigned for administrative reasons and the parties must select new conciliators (“the second team of selected conciliators”) who shall then select one (1) neutral conciliator/chairperson in accordance with the selection procedures and requirements described above.

In the event the second team of selected conciliators cannot agree on the selection of the conciliator/chairperson from within the district (single or sub-) in which the dispute arises, the selected conciliators may select one (1) neutral conciliator/chairperson who is a member of a club in good standing outside the respective district (single or sub-).

In the event the second team of selected conciliators cannot agree on the selection of the conciliator/chairperson from within or outside the district (single or sub-) in which the dispute arises, then the past international director who most recently served on the International Board of Directors from within the district (single or sub-) in which the dispute arises or from an adjacent district (single or sub-), whichever is closest in proximity, shall be appointed as conciliator/chairperson.

Section 6. CONCILIATION MEETING AND DECISION OF CONCILIATORS.

Upon being appointed, the conciliators shall arrange a meeting of the parties for the purpose of conciliating the dispute. The meeting shall be scheduled within thirty (30) days of the appointment of the conciliators. The objective of the conciliators shall be to find a prompt and amicable resolution to the dispute. If such conciliation efforts are unsuccessful, the conciliators shall have the authority to issue their decision relative to the dispute.

The conciliators shall issue their decision in writing no later than thirty (30) days after the date on which the initial meeting of the parties was held, and the decision shall be final and binding on all parties.

The written decision shall be signed by all the conciliators, with the dissent of any conciliator properly noted, and a copy of the written decision shall be provided to all parties, the district governor and, upon request, to the Legal Division of Lions Clubs International.

The decision of the conciliators must be consistent with any applicable provisions of the International, Multiple District and District Constitutions and By-Laws and policies of the International Board of Directors, and is subject to the authority of and further review by the International Board of Directors at the sole discretion of the International Board of Directors or its designee.

Failure to comply with the final and binding decision of the conciliators constitutes conduct unbecoming a Lion and is subject to loss of membership privileges and/or charter cancellation.

ARTICLE IX: Amendments

Section 1. AMENDING PROCEDURE. This constitution may be amended only at the District convention, by resolution of the Constitution and By-Laws Committee and adopted by the affirmative vote of two-thirds (2/3) of the delegate votes cast.

(a) Proposal. Any proposed amendments shall originate in writing from one of the following:

A District 12-N Lions Club in good standing
District Governor
District Governor’s Cabinet
Constitution and By-Laws Committee

(b) Presentation. Any proposed amendment shall first be presented to the Constitution and By-Laws Committee by December 1, preceding the District Convention at which the amendment is to be presented.

The Constitution and By-Laws Committee shall put the proposed amendment into proper form without changing the expressed intent of the originator, regardless of whether or not they support the intent of the proposed amendment.

(c) Notice. Club member notification may be accomplished by regular mail or electronic means to each Club President, or by publishing the proposed amendment in the 12-N News and Views, at least thirty (30) days in advance of the District Convention. No amendment shall be reported or voted upon unless appropriate notification has been given.

(d) Altering Amendments. Any proposed amendments to this Constitution may be amended from the floor of the District Convention, provided such amendment is relevant to the proposed amendment.

Section 2. AUTOMATIC UPDATE. When amendments to the International Constitution and By-Laws are passed at the International Convention, any amendments that would have an effect on this District Constitution and By-Laws shall automatically be updated in this district constitution and by-laws at the close of the convention.

Section 3. EFFECTIVE DATE. Each amendment shall take effect at the close of the convention at which adopted unless otherwise specified in the amendment.

DISTRICT 12-N BY-LAWS

ARTICLE I: Nominations and Endorsement Second Vice President and International Director Nominees

Section 1. ENDORSEMENT PROCEDURE. Subject to the provisions of the International Constitution and By-Laws, any member of a Lions club in the district seeking endorsements of a district convention as a candidate for the office of international director or second vice-president shall:

(a) Deliver (by mail or in person) written notice of intention to seek such endorsement to the district governor and if this is a sub-district of a multiple district to the multiple district council secretary treasurer no less than 30 days prior to the convening date of the district convention at which such question of endorsement is to be voted upon;

(b) Deliver with said notice of intention evidence of fulfillment of the qualifications for such office set forth in the International Constitution and By-Laws.

Section 2. NOMINATION. Each notice of intention so delivered shall be transmitted forthwith by the district governor to the Nominating Committee of the respective convention, which shall review and perfect the same by obtaining from each prospective candidate any additional evidence of such intention and qualifications as may be necessary under the International Constitution and By-Laws, and shall place in nomination at the respective convention the name of each such prospective candidate who has fulfilled said procedural and constitutional requirements.

Section 3. SECONDING SPEECH. Each such nominee for endorsement shall be entitled to one seconding speech of no more than three (3) minutes in duration.

Section 4. VOTE. The vote on the question of endorsement shall be by secret written ballot, unless there shall be only one nominee seeking the same, in which event a voice vote may be taken. The nominee receiving a majority of the votes cast shall be declared endorsed (elected) as the candidate of the convention and district. In the event of a tie vote, or failure of one nominee to receive the required majority, on any ballot, balloting shall continue until one receives the required majority of the votes cast.

Section 5. CERTIFICATION OF ENDORSEMENT. Certification of endorsement by the respective convention shall be made in writing to the international office by the district officials designated (and if the district is a sub-district in the multiple district to the multiple district council of governors) in accordance with the requirements set forth, in the International Constitution and By-Laws.

Section 6. VALIDITY. No district endorsement of any candidacy of any member of a Lions club in this district shall be valid unless and until the provisions of this Article VII have been met.

ARTICLE II: District Nominations, Elections and Appointments

Section 1. NOMINATING COMMITTEE. Each district governor shall appoint by written notification received at least sixty (60) days prior to the sub-district convention, a Nominating Committee of not more than five (5) members, each of whom shall be a member in good standing of a different Lions club in good standing in the district, and shall not at the time of their appointment hold any district or international office.

Section 2. DISTRICT GOVERNOR ELECTION PROCEDURES. Any qualified member of a club in the district seeking the office of district governor shall file his/her intention to so run in writing with the Nominating Committee prior to the day of its report to the convention, and furnish evidence of his/her compliance with the qualifications for said office set out in the International Constitution and By-Laws.

The Nominating Committee shall place in nomination at the district convention the name(s) of all candidate(s) so qualified. If none are so received and/or so qualified, then, but then only, nominations for the office may be made from the floor.

A candidate shall be allowed one nominating speech of no more than five (5) minutes duration, and one seconding speech of no more than three (3) minutes duration.

Section 3. FIRST AND SECOND VICE DISTRICT GOVERNOR ELECTION PROCEDURES. Any member of a club in the district seeking the office of first or second vice district governor shall file his/her intention to so run in writing with the Nominating Committee prior to the day of its report to the convention, and furnish evidence of his/her compliance with the qualifications for said office set out in the International Constitution and By-Laws.

The Nominating Committee shall place in nomination at the district convention the names of all candidates so qualified. If none are so received and/or so qualified, then, but then only, nominations for the office may be made from the floor.

Each candidate shall be allowed one nominating speech of no more than five (5) minutes duration, and one seconding speech of no more than three (3) minutes duration.

Section 4. BALLOT. The election shall be by secret written ballot, with the candidate or candidates required to secure a majority of the votes cast by the delegates present and voting in order to be declared elected; for purpose of such election, a majority is defined as a number more than one-half of the total valid votes cast excluding blanks and abstentions.

If, on the first ballot, and subsequent ballots, no candidate receives a majority, the candidate or tied candidates receiving the lowest number of votes shall be eliminated and balloting shall continue until one candidate receives a majority.

In case of a tie on any ballot, balloting shall continue on the tied candidates until one is elected.

Section 5. DISTRICT GOVERNOR VACANCY. In the event of a vacancy in the office of district governor, the same shall be filled in accordance with the provisions of the International Constitution and By-Laws. The immediate past district governor, first and second vice district governors, the region chairpersons, zone chairpersons, the cabinet secretary and cabinet treasurer (or cabinet secretary/treasurer) and District Governor’s Honorary Committee shall convene at a date, time and place called and determined by the immediate past district governor to select a replacement for recommendation to the International Board of Directors.

In order for a Lion to be eligible and qualified to be selected to fill a vacancy in the office of district governor, he/she must:

(a) Be an Active Member in good standing of a chartered Lions club in good standing in his/her single or sub-district.

(b) Have served or will have served at the time he/she takes office as district governor:

(d) As a member of the district cabinet for two (2) full terms or major portion thereof.

(e) With none of the above being accomplished concurrently.

It is encouraged that the first vice district governor fulfill his/her full term of office and other qualified Lions be considered for filling a vacancy in the office of district governor.

Section 6. FIRST AND SECOND VICE DISTRICT GOVERNORS AND OTHER VACANCIES. Any vacancy in office except that of district governor and first and second vice district governors shall be filled by appointment from the district governor for the unexpired term.

In event of a vacancy arising in the office of first or second vice district governor, the district governor shall convene a meeting of the members of the existing cabinet as provided for in the International Constitution and By-Laws and all past international officers who are members in good standing of a chartered Lions club in good standing in the district.

It shall be the duty of the attendees at this meeting to appoint a qualified club member as first or second vice district governor for the remainder of the term. In filling said vacancy, it shall be the duty of the district governor, or if not available, the most recent past district governor who is available, to send out invitations to attend said meeting and it shall also be his/her responsibility to preside as chairperson of the meeting.

The chairperson shall convey the results to the international office within seven (7) days together with evidence of invitations sent and meeting attendance. Each Lion who is entitled to receive an invitation to attend and is present at said meeting shall be entitled to cast one vote for the Lion of his/her choice.

In order for a Lion to be eligible and qualified to be selected to fill a vacancy in the office of first or second vice district governor, he/she must:

(a) Be an Active Member in good standing of a chartered Lions club in good standing in his/her single or sub-district.

(b) Have served or will have served at the time he/she takes office as first or second vice district governor:

(d) As a member of the district cabinet for a full term or major portion thereof.

(e) With none of the above being accomplished concurrently.

Section 7. REGION/ZONE CHAIRPERSON QUALIFICATIONS. Each region and zone chairperson shall:

(a) Be an active member in good standing in his/her respective region or zone; and

(b) Have served or will have served at the time of taking office as region or zone chairperson as president of a Lions club for a full term or major portion thereof, and a member of the board of directors of a Lions club for no less than two (2) additional years.

Section 8. APPOINTMENT OF REGION/ ZONE CHAIRPERSON. The district governor shall appoint, by the time he/she takes office, one region chairperson for each region (if the position is utilized during the district governor’s term), and one zone chairperson for each zone, in the district.

Section 9. REGION/ZONE CHAIRPERSON VACANCY. If any region chairperson or zone chairperson shall cease to be a member of a club in the region or zone, as the case may be, to which he/she was appointed, his/her term of office shall thereon cease and the district governor shall appoint a successor to fill said office. Provided, however, the district governor, in his/her discretion may determine not to use the position of region chairperson for the remainder of the term.

ARTICLE III: Duties of District Officers/Cabinet

Section 1. DISTRICT GOVERNOR. Under the general supervision of the International Board of Directors, he/she shall represent the association in his/her district.

In addition, he/she shall be the chief administrative officer in his/her district and shall have direct supervision over the first and second vice district governor, region chairpersons, the zone chairpersons, the cabinet secretary-treasurer and such other cabinet members as may be provided for in this district constitution and by-laws.

His/her specific responsibilities shall be to:

(a) Further the purposes of this association.

(b) Oversee the Global Membership Team at the district level and inspire other district officers to actively support membership growth and new club organization.

(c) Oversee the Global Leadership Team at the district level and inspire other district officers to actively support leadership development at the club and district levels

(d) Promote the Lions Clubs International Foundation and all service activities of the association.

(e) Preside, when present, over cabinet, convention and other district meetings. During any period he/she is unable to so preside, the presiding officer at any such meeting shall be the first or second vice district governor, but if he/she is not available, the district officer chosen by the attending members shall preside.

(f) Promote harmony among the chartered Lions clubs.

(g) Exercise such supervision and authority over cabinet officers and district committee appointees as is provided in this district constitution.

(h) Ensure that each Lions club in the district be visited by district governor or other district officer once every year to facilitate successful administration of the club, and that the visiting officer submit a visitation report to the International Headquarters for each visit.

(i) Submit a current itemized statement of total district receipts and expenditures to his/her district convention or annual meeting of his/her district at a multiple district convention.

(j) Deliver, in a timely manner, at the conclusion of his/her term in office, the general and/or financial accounts, funds and records of the district to his/her successor in office.

(k) Report to Lions Clubs International all known violations of the use of the association’s name and emblem.

(l) Perform such other functions and acts as shall be required of him/her by the International Board of Directors through the District Governor’s Manual and other directives.

Section 2. FIRST VICE DISTRICT GOVERNOR. The first vice district governor, subject to the supervision and direction of the district governor, shall be the chief administrative assistant and representative of the district governor. His/her specific responsibilities shall be, but not limited, to:

(a) Further the purposes of this association.

(b) Perform such administrative duties assigned by the district governor.

(d) Participate in the cabinet meetings, and conduct meetings in the absence of the district governor, and participate in council meetings as appropriate.

(e) Assist the district governor in the review of the strengths and weaknesses of the clubs in the district, identifying the existing and potential weak clubs and establishing plans to strengthen them.

(f) Conduct club visitation as the representative of the district governor when requested by the district governor.

(g) Serve as the key District Governor Team liaison to the Global Membership Team and take an active role in membership growth, extension of new clubs, and ensuring existing club success within the district.

(h) Work with the District Governor, 2nd Vice District Governor, and the Global Leadership Team to develop and implement a district-wide plan for leadership development.

(i) Work with the District Convention Committee and assist the committee to plan and conduct the annual district convention and assist the district governor to organize and promote other events within the district.

(j) At the request of the district governor, supervise other district committees.

(k) Participate in the planning of the next year including the district budget.

(l) Familiarize himself/herself with the duties of the district governor so that, in the event of a vacancy in the office of the district governor, he/she would be better prepared to assume the duties and responsibilities of said office as the acting district governor until the vacancy is filled according to these by-laws and rules of procedure adopted by the International Board of Directors.

Section 3. SECOND VICE DISTRICT GOVERNOR. The second vice district governor, subject to the supervision and direction of the district governor, shall be an assistant in the administration of the district, and representative of the district governor.

His/her specific responsibilities shall be, but not limited, to:

(a) Further the purposes of this association.

(b) Perform such administrative duties assigned by the district governor.

(d) Participate in the cabinet meetings, and conduct meetings in the absence of the district governor, and participate in council meetings as appropriate.

(e) Familiarize himself/herself with the health and status of the clubs in the district, review the monthly financial report and assist the district governor and the first vice district governor in identifying and strengthening the existing and potential weak clubs.

(f) Conduct club visitation, as the representative of the district governor, when requested by the district governor.

(g) Assist the district governor and first vice district governor in planning and conducting the annual district convention

(h) Serve as the key District Governor Team liaison to the Global Leadership Team and actively participate and inspire other district officers to administer and promote effective leadership development.

(i) Work with the District Governor, 1^st Vice District Governor, and the Global Membership Team to develop and implement a district-wide plan for membership growth.

(j) Perform such duties as assigned by the district governor.

(k) Work with the District LCIF Coordinator and assist the committee to achieve the goals of the year through regular distribution of LCIF information and materials to increase understanding and support of LCIF.

(l) Work with the District Information Technology Committee and assist the committee to promote the use of the association’s web site and the Internet among the clubs and members to obtain information, file reports, purchase club supplies etc.

(m) At the request of the district governor, supervise other district committees.

(n) Assist the district governor, first vice district governor, and the cabinet in planning of the next year, including the district budget.

(o)Familiarize himself/herself with the duties of the district governor so that, in the event of a vacancy in the offices of district governor and first vice district governor, he/she would be better prepared to assume the duties and responsibilities of said offices as the acting district governor or acting vice district governor until the vacancies are filled according to these by-laws and rules of procedure adopted by the International Board of Directors.

Section 4. CABINET SECRETARY-TREASURER. He/ she shall act under the supervision of the district governor. His/her specific responsibilities shall be to:

(a) Further the Purposes of this association;

(b) Perform such duties as are implied by the title of said office, including but not by way of limitation, the following:

Keep an accurate record of the proceedings of all meetings of the cabinet, and within five (5) days after each meeting forward copies of the same to all members of the cabinet, and the office of Lions Clubs International.
Take and keep minutes of the sub-district convention and furnish copies of the same to Lions Clubs International, the district governor and the secretary of each club in the sub-district.
Make reports to the cabinet as the district governor or cabinet may require.
Collect and receipt for all per capita taxes levied on members and clubs in the sub-district, deposit the same in such bank or banks as the district governor shall determine and disburse the same by order of the district governor.
Remit and pay over to the multiple district council secretary/treasurer the multiple district per capita tax, if any, collected in the sub-district, and secure a proper receipt.
Keep accurate books and records of account, and minutes of all cabinet and sub-district meetings, and permit inspection of the same by the district governor, any cabinet member and any club (or any authorized agent of any of them) at any reasonable time for any proper purpose. Upon direction of the district governor or the cabinet, he/she shall furnish any such books and records as requested to any auditor appointed by the district governor.
Secure bond for the faithful performance of his/her duties in such sum and with such sureties as may be required by the district governor.
Deliver, in a timely manner, at the conclusion of his/her term in office, the general and/or financial accounts, funds and records of the district to his/her successor in office.

(c) Perform such other functions and acts as may be required of each by directives of the International Board of Directors.

(d) If separate offices of cabinet secretary and cabinet treasurer are adopted, the duties listed in (b) are to be attributed to each of the offices according to the nature of such duties.

Section 5. REGION CHAIRPERSON (if the position is utilized during the district governor’s term). The region chairperson subject to the supervision and direction of the district governor, shall be the chief administrative officer in his/her region. His/her specific responsibilities should be to:

(a) Further the Purposes of this association.

(b) Supervise the activities of the zone chairpersons in his/her region and such district committee chairpersons as may be assigned to him/her by the district governor.

(d) Visit a regular meeting of each club in his/her region at least once during his/her term of office, reporting his/her findings to the district governor.

(e) Visit a regular board of directors meeting of each club in his/her region at least once during his/her term of office, reporting his/her findings to the district governor,

(f) Endeavor to have every club in his/her region operating under a duly adopted club constitution and bylaws.

(g) Promote representation at international and district (sub- and multiple) conventions by at least the full quota of delegates to which clubs in his/her region are entitled.

(h) Carry out such official visitations to club meetings and charter nights as shall be assigned to him/her by the district governor.

(i) Perform such additional assignments as shall be given to him/her from time to time by the district governor.

In addition, the region chairperson shall perform such other functions and acts as may be required by the International Board of Directors through a region chairperson‘s manual and other directives.

In the event the region chairperson for any reason cannot or does not, in the judgment of the district governor, perform the duties of his/her office, or in the event the office is for any reason vacated, the district governor shall appoint a successor to serve for the unexpired term.

Section 6. ZONE CHAIRPERSON. The zone chairperson, subject to the supervision and direction of the district governor and/or region chairperson, shall be the chief administrative officer in his/her zone. His/her specific responsibilities shall be to:

(a) Further the Purposes of this association.

(b) Serve as chairperson of the District Governor’s Advisory Committee in his/her zone and as such chairperson to call regular meetings of said committee.

(c) Make a report of each District Governor’s Advisory Committee meeting and send copies within five (5) days thereafter to Lions Clubs International and to the district governor and region chairperson.

(d) Play an active role in organizing new clubs and keep informed on the activities and well-being of all clubs in his/her zone.

(e) Represent each club in his/her zone in any problems with district, multiple district council chairperson or Lions Clubs International.

(f) Supervise the progress of district, multiple district, and Lions Clubs International projects in his/her zone.

(g) Endeavor to have every club within his/her zone operating under a duly adopted club constitution and by-laws.

(h) Promote representation at international and district (sub- and multiple) conventions by at least the full quota of delegates to which clubs in his/her zone are entitled.

(i) Visit a regular meeting of each club in his/her zone once or more during his/her term of office, reporting his/her findings to the region chairperson – particularly with respect to weaknesses he/she may have discovered (copy to district governor).

(j) Perform such other functions and acts as may be required of him/her by directives of the International Board of Directors.

In the event the zone chairperson for any reason cannot or, in the judgment of the district governor, does not perform the duties of his/her office, or in the event the office is for any reason vacated, the district governor shall appoint a successor to serve for the unexpired term.

Section 7. DISTRICT GOVERNOR’S CABINET. The district governor’s cabinet shall:

(a) Assist the district governor in the performance of his/her duties and in the formulation of administrative plans and policies affecting the welfare of Lionism within the district.

(b) Receive, from the region chairpersons or other assigned district cabinet members, reports and recommendations which concern the clubs and zones.

(c) Supervise the collection of all per capita taxes by the cabinet treasurer, designate a depository(s) for said funds and authorize the payment of all legitimate expenses pertaining to the administration of the affairs of the district.

(d) Secure, set the amount of and approve the surety company issuing, the surety bond for the cabinet secretary-treasurer, and other designated financial account signees.

(e) Secure, semi-annually or more frequently, sub-district financial reports from the cabinet secretary and cabinet treasurer (or secretary-treasurer).

(f) Provide for an audit of the books and accounts of the cabinet secretary, cabinet treasurer, or cabinet secretary-treasurer and with the district governor’s approval, set up definite schedule of dates, times and places of cabinet meetings to be held during the fiscal year.

Section 8. SERGEANT-AT-ARMS. The Sergeant-at-Arms shall maintain order and decorum at the respective conventions and meetings and perform such other duties as are incident to his/her office under ROBERT’S RULES OF ORDER, NEWLY REVISED.

Section 9. PAST DISTRICT GOVERNORS. The PDGs of District 12-N shall foster harmony, help develop leadership, and promote ongoing service efforts within the District.

ARTICLE IV: District Committees

Section 1. DISTRICT GOVERNOR’S ADVISORY COMMITTEE. In each zone, the zone chairperson and the presidents and secretaries of the clubs in the zone shall compose a District Governor’s Advisory Committee, with the zone chairperson as chairperson.

At a date, time and place called by the zone chairperson, this committee shall hold a first meeting within ninety (90) days after the adjournment of the preceding international convention; a second meeting in the month of November; a third meeting in the month of February or March; and a fourth meeting approximately thirty days prior to the multiple district convention.

It shall assist the zone chairpersons in an advisory capacity, procure recommendations affecting the welfare of Lionism and the clubs in the zone, and relay the same through the zone chairperson to the district governor and his/her cabinet.

Section 2. DISTRICT GOVERNOR’S HONORARY COMMITTEE. The district governor may appoint a District Governor’s Honorary Committee composed of past international officers, past international directors, and past district Governors, who are members in good standing of clubs within District 12-N.

This committee shall meet when and as called upon by the district governor. It shall act under the direction of the district governor in the promotion of harmony throughout the district. The chairperson of this committee shall attend meetings of the cabinet when requested by the district governor.

Section 3. DISTRICT CABINET COMMITTEES. The district governor may establish and appoint such other committees and/or chairpersons as he/she deems necessary and appropriate for the efficient operations of the district. Such committee chairpersons shall be deemed voting members of the district cabinet.

ARTICLE V: Meetings

Section 1. DISTRICT CABINET MEETINGS.

(a) Regular. A regular meeting of the cabinet shall be held in each quarter of the fiscal year, with the first of which should be held within thirty (30) days after the adjournment of the preceding international convention. Ten (10) days written notice of meetings setting forth a date, time and place determined by the district governor shall be given to each member by the cabinet secretary.

The first meeting shall be known as 12-N Cabinet Organizational Meeting. The agenda for this meeting shall, as a minimum, include the following reports and actions:

Presentation of Administrative and Charities Financial reports of the District at close of its fiscal year, and audit of same, transfer of balances to new Cabinet Officers, with approval of these actions by majority vote of Cabinet present.
Approval of the District Administrative Budget for the current Lion’s year prior to recessing or adjournment of this meeting.
Meeting of Lions 12-N Charities Board to elect officers for current Lion’s year, and presentation of Charities Budget approved by delegates at last District Convention.
Approval of District banking relations for current year, and approval of surety bond for all lions that will have signature access to District bank accounts. .
Presentations of District status, and plans and activities by the District Governor and other members of his/her Cabinet for the current lion’s year.

(b) Special. Special meetings of the cabinet may be called by the district governor at his/her discretion, and shall be called upon written request made to the district governor or the cabinet secretary by a majority of the members of the cabinet. No fewer than five (5) nor more than twenty (20) days written (including letters, electronic mail, facsimile transmission, or cable) notice of special meetings, setting forth the purposes and a date, time and place determined by the district governor, shall be given to each member by the cabinet secretary.

(c) Quorum. The attendance of a majority of the officers of this district shall constitute a quorum for any cabinet meeting.

(d) Vote. The voting privilege shall extend to all members of the district cabinet.

Section 2. ALTERNATIVE MEETING FORMATS. Regular and/or special meetings of the district cabinet may be held through the use of alternative meeting formats, such as teleconference and/or web conference as determined by the district governor.

Section 3. BUSINESS TRANSACTED BY MAIL. The district cabinet may transact business by mail (including letters, electronic mail, facsimile transmission, or cable), provided that no such action shall be effective until approved in writing by two-thirds (2/3) of the entire number of the members of the district cabinet. Such action may be initiated by the district governor or any three (3) officers of the district.

Section 4. REGIONS AND ZONES.

(a) Organizational. Regions and zones shall be subject to change by the district governor, when in his/her sole discretion; he/she shall deem the same necessary to the best interests of the district and the association. The district should be divided into regions of sixteen (16) to ten (10) Lions clubs. Each regions should be divided into zones of between eight (8) and four (4) Lions Clubs, giving due regard to the geographical locations of the clubs.

(b) Region Meetings. Meetings of representatives of all clubs in a region, with the region chairperson (if the position is utilized during the district governor’s term) or other district cabinet member as may be assigned by the district governor presiding, should be held during the fiscal year at times and places fixed by the region chairperson of the respective region.

(c) Zone Meetings. Meetings of representatives of all the clubs in a zone, with the zone chairperson presiding, shall be held during the fiscal year at times and places fixed by the zone chairperson.

ARTICLE VI: District Convention

Section 1. CONVENTION SITE SELECTION. The district governor shall receive invitations in writing from places desiring to entertain the succeeding year(s) annual convention. All invitations shall set forth such information as the district governor shall from time to time require and shall be delivered to him/her no later than thirty (30) days prior to the convening date of the convention at which the convention site shall be voted upon by the delegates of said convention. Procedure to be followed in investigation of bids and in presentation of the same to conventions, as well as action to be taken by a convention in the event no bids are acceptable to or so received by the district governor shall be determined by the district governor.

Section 2. OFFICIAL CALL. The district governor shall issue an official printed call for the annual district convention not less than thirty (30) days prior to the date fixed for holding the same, stating the place, day and hour thereof.

Section 3. SITE CHANGE. The district cabinet shall retain, and have, power to change at any time, for good reason, the convention site chosen by a previous district convention, provided that the convention site shall be located within the district, and neither the district, officers of the district nor any member of the district cabinet, shall incur any liability thereby to any club or club member in the district. Notice of this site change shall be furnished in writing to each club in the district no less than sixty (60) days prior to the convening date of the annual convention.

Section 4. OFFICERS. The members of the district cabinet shall be the officers of the annual district convention.

Section 5. SERGEANT-AT-ARMS. A convention sergeant- at-arms and such assistant sergeant-at-arms as deemed necessary shall be appointed by the district governor.

Section 6. OFFICIAL REPORT. Within sixty (60) days after the close of each District 12-N Convention, the cabinet secretary shall transmit one copy of the complete proceedings to the international office. Upon written request from any club in the respective district a copy shall be furnished to said club.

Section 7. CREDENTIALS COMMITTEE. The Credentials Committee of the district convention shall be composed of the district governor, as chairperson, the cabinet secretary-treasurer and two other non-officers of the district appointed by the district governor. The credentials committee’s primary responsibility shall be to verify club delegate credentials. In carrying out this responsibility, a registration and credentials certification area will be set up at the convention with published hours, and the number of certified delegates shall be announced to the convention upon close of certification and prior to the commencing of voting.

Section 8. ORDER OF CONVENTION BUSINESS. The district governor shall arrange the order of business for the district convention, and the same shall be the order of the day for all sessions.

As a minimum the following District Convention Business should be scheduled:

Nomination and election of District Governor, and the 1^st and 2^nd Vice District Governors.
Approval of changes to District 12-N Constitution and By-laws by Lion Delegates present and certified.
Annual meeting of Lions 12-N Charities with nomination and election of new Charities Board members by all District 12-N lions ‘in good standing’ present at meeting.
Presentation by Charities President of next Lions Year’s Activity Budget and approval of same by certified and present lion delegates.
Report from District representative for each Designated District Project.
Reports from other District Cabinet members as needed.

Section 9. DISTRICT CONVENTION COMMITTEES. The district governor shall appoint, designate the chairperson of, and fill any vacancies occurring in the following district convention committees: Resolutions, Elections, Constitution and By-Laws, Rules and International Convention. Each region shall have at least one representative on each such committee. These committees shall perform such duties as the district governor shall designate.

Section 10.DISTRICT CONVENTION FUND. In lieu of a separate district convention fund tax a line item will be included in the District Administrative Budget reflecting the cost of holding the District 12-N Convention. It is funded by part of the District Administrative Dues assessment.

ARTICLE VII: District Administration Fund

Section 1. DISTRICT REVENUE. To provide revenue for approved administrative expenses of the district, an annual district administrative fund per capita tax of $16.00 is hereby levied upon each member of each club in the district and shall be collected and paid in advance by each club in two (2) semi-annual payments as follows: $8.00 per club member on August tenth of each year to cover the semi-annual period July 1 to December 31; and $8.00 per club member on February tenth of each year, to cover the semi-annual period January 1 to June 30, with billings of the same to be based upon the roster of each club as of the first days of July and January, respectively. Said tax shall be paid to the cabinet secretary or cabinet treasurer (or secretary-treasurer) by each club in the district, except newly chartered and reorganized clubs, which shall collect and pay said per capita tax on a pro-rata basis from the first day of the second month following the date of their organization or reorganization, as the case may be.

Said per capita tax shall be disbursed only for administrative expenses of the district and only upon approval by the district governor’s cabinet. Disbursement there from shall be by checks drawn and signed by the cabinet treasurer and countersigned by the district governor, or 1^st Vice District Governor when the district governor is not readily available.

Section 2. REMAINING FUNDS. In any fiscal year, any balance remaining in the district administrative fund after payment of all district administrative expenses in that year shall remain in said district administrative fund and become available for future district administrative expenses and be treated as income in any fiscal year in which expended or otherwise budgeted for payment of such expenses.

ARTICLE VIII: District Projects-Activities Fund

Section 1. NOT FOR PROFIT ENTITY. The Lions of District 12-N have created a 501c (3) entity called Lions District 12-N Charities Inc. This entity is governed by a board of directors of 12-N Lions in ‘good standing’ elected from across the district on a staggered basis at each district spring convention. This entity is the collection agent for all district activity funds and disperses them in accordance with Section 2 below. This entity has a separate Constitution and By-laws which must be in conformity with the 12-N Constitution and By-laws. This entity will hold its annual meeting in conjunction with the district spring convention.

Section 2. DISTRICT PROJECT-ACTIVITY BUDGET. The registered and voting District delegates at the District convention will approve by a majority vote the District Activity Budget for the following year. This represents a commitment and a pledge by the clubs of the District to fund the various items included in the Activity Budget for the upcoming year. A copy of this approved budget will be presented to the incoming District Cabinet and published in the District newsletter.

All monies in this fund will be deposited in federally insured interest bearing accounts in a financial institution that is approved by the District Cabinet requiring the signature of the District Governor and Cabinet Treasurer or the Cabinet Secretary to remove these funds. The 1^st Vice District Governor’s name may be added to these accounts and he may sign in place of the District Governor if the District Governor is not available. The District Cabinet shall determine the amount of surety bond for persons authorized to sign checks, and approve the surety company issuing said bond.

Only delegates to the District Convention can authorize funds to be issued that WERE NOT part of the approved Activity Budget or funds to be withheld that WERE part of the approved Activity Budget. The District Cabinet will use District Activity Funds carried over from prior years to insure that the delegate approved Activity budgeted amounts are satisfied. Reports on the status of this fund will be made by the District Governor or the Cabinet Treasurer at all cabinet meetings and at the District Convention. This fund will be audited by the District Audit Committee immediately at the end of the fiscal year and results reported to the District Cabinet and published in the District newsletter.

All District sponsored Fund raising events will have a line item for projected expenses included in the 12-N District Activity Budget. The event Chairman is authorized to establish a 2 (two) signature, federally insured bank account for the event, which may remain open for ongoing events. The District Treasurer is authorized to issue the budgeted expense funds to the event chairman. Monthly reports of bank account activity and other financial reports will be forwarded to the District Treasurer. Not later than 45 days after completion of the event all monies in excess of budgeted reserve amount will be turned over to the District Treasurer.

Section 3. SOURCES AND USES OF FUNDS. The Projects-Activity Funds are generated by the following approved District Activities:

Clubs collections during White Cane Days.
District net proceeds from Lions fund raising walks.
Any additional projects approved at the District 12-N Convention.
Donations directly to Lions District 12-N Charities.

These funds are used to support the District Projects and grants identified in Article IX, Section 3 of this document.

A District 501 c (3) foundation titled Lions District 12-N Charities Inc. is used as a collection and transfer agent for all District Activity Funds from whatever source received.

ARTICLE IX: District Projects and Grants

Section 1. DISTRICT PROJECTS. To increase the effectiveness of Lionism and to provide a common base of support for District 12-N, certain projects may be designated as District Projects. The Chairman for each Project will work directly with Lions District 12-N Charities, Inc. to provide a summary of the use of funds (financial report) during a previous year. The Lions District 12-N Charities, Inc. will provide a recommended level of continuing support to the District Convention for approval.

Section 2. DESIGNATING DISTRICT PROJECTS. In order for a project to be designated as a District Project, the sponsoring Club or Organization must provide a written proposal of the project to each Cabinet Member at least 30 days prior to the Cabinet Meeting at which the proposal will be considered. The Cabinet must then approve the proposal by a majority vote. Notification of this approval shall be provided to all Lions by publishing the proposed amendments in the 12-N News and Views at least 30 days prior to the District Convention at which the proposal will be considered. The delegates present and voting at the Convention must approve the adoption of the project by a majority vote.

Section 3. DESIGNATED DISTRICT PROJECTS.

Lions Volunteer Blind Industries
East Tennessee Lions Eye Bank
Learning Ally
Leader Dogs for the Blind
Tennessee School for the Deaf
Tennessee School for the Blind
World Service for the Blind
Diabetes awareness
Direct Braille Slate Fund
Lions Quest

Section 4. DISTRICT GOVERNOR’S EMERGENCY FUND. To provide for the prompt response to humanitarian needs within District 12-N, a sum of $1,000 will be designated each year as the District Governor’s Emergency Fund. This fund may be used at the discretion of the District Governor to supplement funds available from one or more Clubs in the District to meet any unusual needs. This fund will never be used to support any Club or District administrative expense.

Section 5. DISTRICT DISCRETIONARY FUND. To provide for the prompt response to individual humanitarian needs within District 12-N, a sum approved by the delegates at the Spring convention, which is not to exceed $5,000, will be designated each year as the District Discretionary Fund.

This fund will be administered by a Discretionary Fund Committee made up of: the current District Governor, Chairman; the 1^st and 2^nd Vice District Governor; the immediate Past District Governor, and two active Lions from 12-N clubs in good standing appointed by the District Governor.
This committee will only accept personal need requests sponsored by a District 12-N Lions Club.
All dispersals from this fund will be reported at the next Cabinet meeting and District Convention.
No part of this money will ever be used to support the administrative expenses of any Club, the District, or any organization.
No part of this money shall be used to augment or replace District project or grant requests.
Any District Discretionary Funds left over from the previous Lions fiscal year will be made available as funds that can be used as grants for the ensuing year as prescribed in Section 6.

Section 6. DISTRICT GRANTS. If the balance of unrestricted funds in the 12-N District Activity fund at the end of the present Lions year exceeds $90,000.00 after all approved projects are funded at their budgeted levels for this fiscal Lions year, this section provides a method to distribute those funds over $90,0000 in the next Lion’s Year as grants.

Any potential recipient of grant funds must: Be sponsored by a 12-N Lions Club in good standing; Endorsed by the 12-N Cabinet in it’s fall meeting; Funded and ranked by the Board of Lions District 12-N Charities, Inc.; Approved by a simple majority vote of club certified delegates present and voting at the 12-N District Convention.

Section 7. GIFTS AND GRANTS. Through Lions District 12-N Charities, Inc. the District will accept gifts and apply for grants for designated purposes and activities which are permitted for a qualified organization under 501 (c)(3) of the Internal Revenue Code, as amended AND are determined by the Discretionary Fund Committee to be in the spirit and purpose of Lions Clubs International.

All such gifts and grants will be used solely for the designated purpose or project which may include Designated District Projects, in which case they will be dispensed in addition to any amounts authorized in the District Activities budget for any year in which they are received or disbursed. If the grant or gift allows discretion as to when the amounts are to be applied or disbursed, that determination shall be made by the Discretionary Fund Committee.

Any District 12-N Lions Club ‘in good standing’ may apply to the Discretionary Fund Committee for approval to seek a grant or gift in the name of the District and Lions District 12-N Charities, Inc.

Section 8. REPORTS. The District Chairperson for each of the District’s Projects will be required to work with the Trustee/Director of the Lions District 12-N Charities, Inc., to provide a summary of the use of the funds to be donated by Lions District 12-N Charities, Inc.

These reports shall come from financial reports of each project from the previous year. These reports shall show that the funds received from Lions District 12-N Charities, Inc. must have been used for operating expenses or for capital equipment purchases. This report must not show that the funds received were placed in a trust or foundation by the project.

The information supplied will be used to determine the eligibility of funds to be expended to a said project for the ensuing Lions District 12-N Charities, Inc. fiscal year.

ARTICLE X: District Communications

Section 1. AUTHORITY. Because effective communications from the District Governor with each Club in the District is required by Lions Clubs International and because it is vital to the growth and to the efficient functioning of District 12-N to provide complete, clear, timely, and pertinent information to all Lions of the District, the district should have as a minimum the following communications capabilities:

(a) A District website, with relevant and timely Lion’s information posted.

(b) A District newsletter, titled the 12-N News and Views, authorized for regular publication and distribution to each individual Lion of District 12-N. It shall be published at least ten (10) times per year. The Newsletter may be distributed by any or all of the following means to insure receipt of the information in a timely matter:

Posted on District website.
Delivered by electronic email to any District Lion requesting same.
Mailed to those Lions who have no access to electronic means of receipt.

Section 2. REPONSIBILITY. The district governor will appoint an Information Technology Committee to coordinate all District Communication needs.

Section 3. FUNDING. The cost of all District Information Technology expenses shall be listed as a line item on the District Administrative Budget.

ARTICLE XI: Miscellaneous

Section 1. DISTRICT GOVERNOR EXPENSES – INTERNATIONAL CONVENTION. Expenses of the district governor in connection with his/her attending the international convention shall be considered a district administrative expense. Reimbursement for such expenses shall be made by the district on the same basis as outlined in the Rules of Audit of Lions Clubs International.

Section 2. FINANCIAL OBLIGATIONS. The district governor and his/her cabinet shall not incur obligations in any fiscal year which will affect an unbalanced budget or deficit in said fiscal year.

Section 3. CABINET SECRETARY-TREASURER BOND. The cabinet secretary-treasurer and authorized signatories shall be bonded in such amount and with such surety company as shall be approved by the district governor’s cabinet and the cost of same shall be an administrative expense.

Section 4. AUDIT OR REVIEW OF BOOKS. The district governor’s cabinet shall provide for an annual or more frequent audit or review of the books and accounts of the cabinet secretary and cabinet treasurer (or secretary or treasurer).

Section 5. COMPENSATION. No officer shall receive any compensation for any service rendered to this district in his/her official capacity with the exception of the cabinet secretary cabinet treasurer (or secretary treasurer) whose compensation, if any, shall be fixed by the district cabinet.

Section 6. FISCAL YEAR. The fiscal year of this district shall be from July 1st to June 30th.

Section 7. RULES OF PROCEDURE. Except as otherwise specifically provided in this constitution and by-laws, or in the rules of procedure adopted for a meeting, all questions of order and procedure adopted for a meeting, all questions of order and procedure in any district meeting or convention, any meeting of the district cabinet, region, zone or member club or of any group or committee of any one of them shall be determined by ROBERT’S RULES OF ORDER, NEWLY REVISED.

ARTICLE XII: Amendments

Section 1. AMENDING PROCEDURE. These by-laws may be amended only at a district convention, by resolution reported by the Constitution and By-Laws and adopted by a majority of the delegate votes cast.

(a) Proposal. Any proposed amendments shall originate in writing from one of the following:

A District 12-N Lions Club in good standing
District Governor
District Governor’s Cabinet
Constitution and By-Laws Committee

(b) Presentation. Any proposed amendment shall first be presented to the Constitution and By-Laws Committee by December 1, preceding the District Convention at which the amendment is to be presented.

(c) Notification. Club member notification may be accomplished by; regular mail, or electronic means to each Club President and Secretary, or by publishing the proposed amendment in the 12-N News and Views, at least thirty (30) days in advance of the District Convention. No amendment shall be reported or voted upon unless appropriate notification has been given.

(d) Altering amendments. Any proposed amendments to these By-Laws may be amended from the floor of the District Convention, provided such amendment is relevant to the proposed amendment.

Section 3. EFFECTIVE DATE. Each amendment shall take effect at the close of the convention at which adopted unless otherwise specified in the amendment.

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